Relocating technology, if prepared for in advance, should not be a huge problem for your business. Even if you are adequately prepared, relocation can be tiring and very stressful. Nevada IT Solutions has got your back in situations like this as we provide services to help you and your business with a seamless office transition. Regardless of how you go about this IT transition, a plan is always a must. To do this, we have drafted a checklist of 7 steps to make sure that your move goes as smoothly as possible!
Step 1: Strategize your relocation as far in advance as possible.
Chances are if you are reading this article, step one is already being worked on. In addition to the research you conduct on your own, it is important to contact all of your ISPs (Internet Service Providers) and any other technology vendors that you use to notify them of the date you will be moving. You will want to do this approximately 2 months in advance of the move. In addition, you should schedule an appointment with your IT provider to look over the new location’s network logistics.
Step 2: Age check all of your equipment.
Relocation is the perfect time for you to switch out your older equipment for newer versions. Inventory all of your equipment to determine what needs to be and what does not need to be replaced. The advantage of updated equipment cannot be overstated. Also be sure to get rid of any unnecessary equipment to remove any clutter at the new office. If step two is completed in a timely and efficient manner, you can get everything into the new office before you move in!
Stage 3: Evaluate the new office’s cable infrastructure.
It is very important that your new office has the correct number of cables that you need in the places that you need them. Phone lines, power outlets, and AC adapters are all necessary things to have in your office. Determine how many of these things your business needs. It’s very important to know what you need to have a smooth IT transition.
Step 4: Make a checklist for your office visit.
Having completed the first three steps, it is now time to visit your new office. A thorough investigation of the new site should include your IT provider. Together, you will be able to best plan for the location of routers, printers, scanners, workstations, and numerous other things.
Step 5: Secure your information.
With every office transition comes the risk of your business losing its data. It is critical for your data to be backed up in more than one place. Be sure to backup all of your company’s systems. This includes things like firewalls and servers. It’s very important to ensure that a full recovery can occur should something go very wrong.
Step 6: Prepare for move day.
The next thing you have to consider is the transportation of your tech equipment. Many of the devices your business uses need to be handled with care. Sometimes even the smallest of collisions can severely affect your tech. If you decide to use a moving company, it is very important for you to make sure that they know how to handle your electronic equipment. It is also very important that you make sure that everything is labeled and organized.
Step 7: Test the tech in your new office.
Once the move is complete and everything is set up, have your IT provider test everything out. It’s important to do this on the day of the move so that everything is ready as soon as possible. Your IT provider can help you with your printers, cables, routers, phones, computers, networks, and other tech. After all of that is complete, have your provider walk you through everything to double check that everything is working as it should!
That’s our checklist! Be sure to follow up with your employees to make sure that everything is working properly and if anything can be improved. Planning for a seamless office transition? Contact us to start planning today.
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