Client Overview: Our client, a prominent entertainment company, sought a unified, secure, and modern collaboration platform. Their existing Jira and Confluence setup created silos and limited cross-team visibility. To enhance productivity and secure sensitive data, they decided to migrate to Microsoft SharePoint with full Microsoft Teams integration. NVITS, known for enterprise migrations and managed IT services, led this business-critical transformation.
Preparation
Initial Consultation
NVITS started with a detailed consultation to understand the client’s existing processes, collaboration methods, and long-term goals. This discovery stage helped us build a tailored migration roadmap.
Detailed Assessment
Infrastructure Audit
We performed a full audit of the Jira and Confluence environments, analyzing workflows, integrations, permissions, and user structures.
Risk Analysis
Key risks such as potential data loss, workflow interruptions, and user adoption concerns were identified. Mitigation strategies were designed for each.
Stakeholder Engagement
NVITS engaged department leaders and key decision-makers early to align expectations and gather critical workflow requirements.
Migration Strategy
Phased Approach
A multi-phase migration strategy was adopted to reduce downtime and maintain operational continuity throughout the transition.
Timeline and Milestones
A clear timeline with defined milestones ensured transparency and smooth progress tracking.
Resource Allocation
NVITS deployed a dedicated team of project managers, SharePoint engineers, and security specialists to handle the migration end-to-end.
Migration
Platform Migration
Data Migration
Backup Solutions: Robust cloud and on-premises backup systems were used to ensure full data protection.
Azure Data Box: Large datasets were transferred quickly and securely using Azure Data Box, ensuring efficiency and reliability.
Workflow Re-Engineering
Workflow Mapping: All Jira and Confluence workflows were evaluated and recreated inside SharePoint to preserve continuity.
Custom Solutions: NVITS developed custom SharePoint features for enhanced document management, task workflows, automation, and project tracking.
Testing and Validation
Pilot Testing: A selected test group validated performance, accuracy, and functionality of migrated content.
User Acceptance Testing (UAT): Extensive UAT ensured that every workflow aligned with real business needs before full rollout.
Collaboration and Integration
Enhanced Collaboration Tools
SharePoint Integration
Document Management: SharePoint became the central platform for document storage, version control, and co-authoring.
Sites and Libraries: Customized sites and libraries were built for each department and ongoing project.
Microsoft Teams Integration
Teams Channels: Dedicated Teams channels were created and fully connected to their respective SharePoint sites.
Real-Time Collaboration: Users collaborated directly on documents through Teams, reducing email overload and increasing productivity.
Training and Adoption
User Training: NVITS conducted organization-wide training sessions to ensure smooth adoption.
Support Materials: Documentation, tutorials, and FAQs were provided for continuous user support.
Security Configuration
Enhanced Security Measures
Security Assessment: A complete security evaluation and vulnerability scan helped strengthen the environment before deployment.
SharePoint Security
Granular Permissions: Access controls were carefully structured to ensure only authorized users accessed sensitive documents.
Data Encryption: Encryption at rest and in transit was enabled for maximum security.
Integrated Security Solutions
Microsoft Information Protection: Enabled for classifying, labeling, and securing sensitive data.
Multi-Factor Authentication (MFA): Activated to prevent unauthorized access and enhance login security.
Post-Migration Monitoring and Management
Ongoing Management and Support
24/7 Monitoring
NVITS monitored the SharePoint and Teams environments around the clock using Microsoft 365 Admin Center and Azure Monitor.
Regular Updates
Patch Management: Continuous updates ensured the platform remained secure and compliant.
Performance Tuning: Regular optimization maintained high performance as user activity increased.
Support Services
24/7 Support: NVITS provided round-the-clock technical support to ensure uninterrupted business operations.
Training & Documentation: Ongoing training and updated documentation strengthened the client’s internal IT capabilities.
Outcome
Results Achieved
- Improved Collaboration: SharePoint–Teams integration improved communication and workflow speed.
- Enhanced Security: MFA, encryption, and Microsoft Information Protection significantly boosted the security posture.
- High User Adoption: Organization-wide training ensured successful platform adoption.
- Minimal Downtime: The phased migration approach ensured smooth, uninterrupted business operations.
Client Testimonial
“NVITS delivered a seamless migration to SharePoint. Our collaboration improved dramatically, and our security measures are far stronger. The move from Jira and Confluence was executed flawlessly.”
Conclusion
With a structured plan, advanced security implementation, and expert execution, NVITS successfully migrated the entertainment company to a unified SharePoint environment. The result: enhanced collaboration, stronger security, real-time communication through Teams, and a scalable digital platform ready for future growth.